Efficient Project Planning and Progress Monitoring with the Digital Assistant "Fred"

In this video, we use a few examples to show how planning and monitoring projects with the digital assistant “Fred” works:

Planning and monitoring projects entails major challenges: Everyone involved must be kept up to date at all times and constantly informed of any changes or delays. This results in a tremendous amount of coordination and consequently avoidable errors.

Almost all projects follow the same pattern: various individual steps have to be carried out in order to achieve overarching goals. The different results are therefore mutually dependent.

This combination of coordination effort and mutual dependencies offers great potential for automation. After all, what can be extremely complex for humans is often easy for machines to accomplish.

This is precisely where the ROPC (Result Oriented Planning and Controlling) module of the digital assistant “Fred” comes into play. With its help, projects can be broken down into individual results and grouped into a clear and concise structure that can be accessed by everyone involved via a browser-based platform.

With just a few clicks, the relevant planners first create a hierarchy with all the sub-results that are required to complete the overall project. This leads to dependencies that “Fred” automatically recognizes.

Planners can specify a wide range of information for each result – such as the budget, the expected effort or the daily costs. A person in charge of the result is also appointed here.

The benefits of the ROPC module become especially apparent during an ongoing project. Planners have numerous tools at their disposal to track progress and react to any changes or delays at an early stage.

For instance, it is possible to verify at any time whether a sub-result can be completed on schedule or whether necessary groundwork has been delayed. Furthermore, there are in-depth summaries for the entire project, such as a Gantt Chart, which immediately reveals any delays.

A very handy feature: if a change occurs, “Fred” automatically informs the persons in charge – and only those who are actually affected.

“Fred’s” ROPC module significantly reduces unnecessary communication during project planning – both within your own company and with subcontractors. The error rate is also considerably reduced, as everyone involved always knows when and what they have to do.

As with all the features that characterize “Fred”, our augmented intelligence approach also applies here: the digital assistant does not decide over the heads of those involved; it provides them with the information they need to make an informed decision. Ultimately, however, it is always the human being who makes the final calls!